Your sites are drawn to the millimetre. Your money should be too.
AakarX keeps project-wise books for interior design studios and PMCs: what clients owe you, what you owe vendors and contractors, and what each project actually made.
No card needed for the trial.
A-01 Budget elevation
Sample · not for billing
Budget set from the accepted estimate: ₹16,00,000 across 6 cost heads.
| No. | Cost head | Budget | Planned |
|---|---|---|---|
| 1 | Civil works | ₹3,20,000 | — |
| 2 | Carpentry and joinery | ₹6,40,000 | — |
| 3 | False ceiling | ₹1,80,000 | — |
| 4 | Electrical | ₹2,10,000 | — |
| 5 | Painting | ₹1,50,000 | — |
| 6 | Soft furnishing | ₹1,00,000 | — |
- Project
- Iyer residence, 3BHK
- Contract value
- ₹19,50,000
- Planned margin
- ₹3,50,000
- Drawn by
- AakarX
Four places a studio’s money leaks without anyone noticing
Rev
Where it leaks
How AakarX closes it
Extras agreed on WhatsApp never reach an invoice.
Every project carries a billing plan. Milestones that are due and not yet invoiced stay at the top of your overview until you bill them.
One client’s advance quietly pays another site’s carpenter.
Each project shows cash received minus cash paid out. When it goes negative, you can see you are funding it from your own pocket.
Supervisors spend cash on site and the bills turn up weeks later, if at all.
Supervisors log the spend from their phone with a photo of the bill, only on the sites you assign them.
TDS on contractors gets missed, and input GST is lost at year end.
AakarX suggests 194C TDS as you pay, and keeps the GST and TDS registers your CA downloads.
A-02Revision schedule
One thread from the first estimate to your CA
Each step picks up where the last one left off. Nothing is typed twice, and every rupee lands against a project and a cost head.
Section through the sample project on A-01 · Iyer residence · not to scale
₹19,50,000
Quoted to the client
1Estimate
Price the work line by line with your own cost on each line, so the margin is visible before you send it.
₹16,00,000
Budget across 6 cost heads
2Project
When the client says yes, the estimate becomes a budget per cost head and a billing plan.
₹15,52,000
Recorded to date
3Bills and site spend
Vendor bills, contractor RA bills, labour wages and site purchases land against the right cost head.
₹14,62,500
Invoiced, ₹12,50,000 received
4Invoices and receipts
Raise GST tax invoices from milestones, record what comes in, and send reminders on WhatsApp.
₹3,98,000
Margin at today’s spend
5Reports
Profit per project, cash by month, and GST and TDS registers ready for your CA.
A-03Section through a project
One set of books, each person sees their part
Invite your team with a code. Supervisors log spends from site, your accountant keeps the books, and your CA downloads the registers.
Owner
- Sees
- Every project, profit and cash position
- Records
- Everything
- Cannot
- Nothing is closed to you
Accounts
- Sees
- Every project
- Records
- Estimates, invoices, bills and payments
- Cannot
- Delete a project
Site supervisor
- Sees
- Only the sites you assign
- Records
- Site spends, bills and payments, with a photo
- Cannot
- See invoices or delete anything
Your CA
- Sees
- All the books, read-only
- Records
- Nothing
- Cannot
- Change a single entry
A-04Access schedule
Start with the projects already running
Add each running project and what every client and vendor owes today as an opening balance. From then on, the books stay current as you work.
- Issued for
- Your studio’s running projects
- Trial
- 30 days, no card needed
- Drawn by
- AakarX
- Sheet
- A-05
- Revision
- R0, first issue